Revised 03.01.2025

This serves as a brief overview on proper procedures during an SEIC or Discipline Committee meeting. These highlights are meant to help everyone understand the proper process by which an idea gets from a motion to discussion to voting.

To Make a Motion:

• A motion can be made by an individual or committee.
• A motion can be made at a meeting or before a meeting using an SEIC approved process.
• A motion can be discussed before a meeting, at a meeting, or both.
• A motion from a committee made at least fifteen days before a meeting is eligible for a final discussion and vote before new business is considered.
• If a motion is made by an individual member, it cannot be considered until the new business portion of an SEIC meeting. A motion made by an individual must be seconded by a voting member before being discussed.
• A motion submitted by a committee does not need to be seconded before being discussed.
• A motion submitted before a meeting must be submitted in writing on the SEIC Policy Recommendation Form or similar SEIC approved electronic form to the SEIC Chair and SEIC Secretary.

When a Second is Required:

• Another voting member of the SEIC must second the motion. This does not mean that they are necessarily in favor of the motion. It simply means that they feel that the motion should be discussed.
• If a motion does not receive a second, then it cannot be discussed and the Chair then moves on to the next item of business on the agenda.

Discussion of a Motion:

These guidelines will help facilitate discussion of a motion.

• Motions can be discussed before SEIC meetings in a manner approved by the SEIC and following timeframes established by the SEIC Chair.
• The person, or chair of the committee, making a motion has the right to speak to the motion first. A disciplinary committee chair can yield the floor to a committee member, for a period not to exceed their allotted time.
• Written and verbal remarks are to be made in a manner that is clear to all SEIC members.
• Avoid mentioning other member’s names if possible.